My organization continues to struggle with the quality, quantity and timeliness of pre-meeting information provided to directors to review in advance of board and board committee meetings.  (Directors say they get too much information, some of it coming too late).  I am looking for best practice guidance and success stories from organizations who have got it right.  I would also be interested in any recommendations for advisory services to conduct a third party assessment and provide recommendations for improvement.  Thank you. 

Hi 

We post all our Board and Committee packages one week in advance.  All materials are expected to be complete and in final form prior to that time, and the package is posted in its entirety.  The aim is to eliminate materials dribbling in and out to the Board over a period of time.  Anything that comes in after that , is a walk on.  We prepare 1-3 page cover reports for each item on the Agenda that provide context, essential information, and recommendations.  

Recently, our governance reviews have been Board driven as part of the annual evaluation process.  In the past we have tended to use independent consultants rather than larger firms.

Hope that helps a little!

My organization struggles with the timeliness and having management presentations ready for review by the CEO prior to the delivery to our directors.  We attempt to provide the material a week prior to the meetings and end up reaching that goal; however, concerns with the quality, quantity and timeliness of pre-meeting information is a major concern.  We are changing at the last minute and constantly probing and waiting for information to meet this timeline.   

I am looking for best practice guidance and recommendations on procedures that I could implement to ease the stress of this process and assist in meeting our deliverable to the board. 

Thank you