Director Meeting Allowance
a) Meeting Attendance
In addition to honoraria, Directors may claim a per meeting fee of $500 for attendance at each meeting of the Board or Committees of the Board and for other meetings otherwise authorized under policy, regardless of whether meetings are held on the same day as other meetings.
T-4 Revenue Statements will be issued for all such allowances unless payment is made to the organization which the Director represents.
Each Peer Group/Regional Director may claim per diem allowance, including travel days, of $500 for attendance at meetings of credit unions in that Peer Group/Region.
Members of working or advisory committees who are not board members may claim a per diem of $200.
b) Travel Per Diem
Each director may claim a per diem allowance for travel days for attending meetings of the Board, Committees of the Board, and for other meetings otherwise authorized under policy.
c) Teleconference Meeting Attendance
Each Director may claim $500 per meeting for a telephone conference call meeting of the Board of Directors and other Board committees.
2.6 Allowable Expenses
RevDate: 01/08
a) Travel Expenses
Travel expenses include: airfare, ferry fare, automobile rental, taxi fare, personal automobile mileage, and parking. Receipts are required.
Actual cost of public transportation based on economy class airfare. When other modes of travel are necessary, actual costs are to be charged. First class air travel will be authorized when deemed necessary or appropriate by the Chairperson on trips the duration of which exceed two hours or in other extraordinary circumstances. Receipts are required.
Use of personal automobile at 50 cents per km for the first 5,000 kilometres and 44 cents per km thereafter, plus cost of tolls and parking.
b) Meals
Actual expenses, including gratuities, with receipts and list of guests provided for all expenses over $25.
c) Hotel Accommodation
Cost of accommodation at actual cost. Receipts are required.
d) Business Development and Entertainment
The actual cost of such expenses, supported by receipts, will be paid. The names of guests and the circumstances necessitating the expenditure are also required.
e) Other Expenses
Reimbursement at actual cost. Receipts are required for items in excess of $20.
Allowable miscellaneous expenses include:
reasonable laundry and dry cleaning expenses
reasonable long distance calls to the Director’s home or business office
reasonable childcare expenses
basic monthly Internet access costs
software and upgrades
communications hardware and upgrades.
f) Expenses of Spouse/Companion
Expenses of a spouse/companion at Regional District business meetings, seminars, lectures, speeches or conventions may involve banquets, luncheons, dinners or receptions where attendance of the spouse/companion of the Director might be advantageous. Expenses of the spouse/companion will be covered on the same basis as those established for Board members, exclusive of the per diem allowance.
The spouse/companion of a Director will be allowed, at the expense of Credit Union Central of British Columbia, to attend functions designated by either the Chairperson or the Board of Directors.
The Chairperson will have final discretion on any matters pertaining to the payment of spouse/companion expenses
2.7 Meetings and Committees
RevDate: 07/07
In general, meetings attended in person by the Directors or by teleconference are subject to a per meeting rate of $500.
a) General Meeting and Fall Conference
Actual accommodation, meals, travel expenses, and per meeting fees will be paid, including per diem for travel days.
