Municipally Owned Corporation

See a position description in place at our Corporation

Position Summary:  Serve as Corporate Secretary of the ENMAX Group of Companies in accordance with the corporate bylaws, banking resolutions, and other legal requirements.  Support the Chairman of the Board of Directors, committee chairs and members of the senior management team in ensuring effective corporate governance. 
 
Reporting Structure:  Reports to the Chairman of the Board of Directors

Role and Accountabilities:

• Makes arrangements for and gives notice of all Board of Directors and Shareholder meetings.
• Preparation of all minutes (for Board approval), agenda, notices, waivers of notice and subsequent correspondence in connection with meetings of the Directors and Shareholders.
• Attends all meetings of the Board of Directors and Shareholders and keeps a record of the proceedings.  Ensures the confidentiality of such proceedings.
• Facilitates and manages the flow of information to and from the Board, including Board correspondence.
• Ensures that legislation, rules and regulations are complied with and that Board procedures are followed.
• Assists in the orientation of new Board members and the ongoing education and development of Directors.
• Assists in the orientation of Shareholder representatives.
• Supports the Chairman of the Board, committee chairs and members of the senior management team in ensuring effective corporate governance, including developing the corporation’s approach to governance.
• Prepares resolutions and reports to the Board of Directors.
• Develops and maintains key business relationships with all key stakeholders.
• Demonstrates integrity and ethical leadership.
• Acts as custodian of the seal of the corporation; affixes the corporate seal and attests, signs, or countersigns corporate documents when authorized.
• Acts as custodian of minutes, corporate minute books, all Board, Shareholder and committee documents, and all general records other than those required to be kept in the finance function.
• Attends to corporate correspondence including inquiries from Shareholders and the public concerning matters of general corporate policy.
• Arranges Board of Director remuneration.
• Administers the budget of the Board of Directors
• Manages the Corporate Secretariat department.
• Support staff in a manner that builds and strengthens employee relations and commitment through career development, training, compensation, team building, position development and role definition, performance management.