EXCELLENCE IN GOVERNANCE AWARDS - How to nominate
Nominations will be accepted from January 8 to April 16, 2014. Please click HERE to complete the nomination form.
The awards are open to all corporate secretaries, general counsel, governance and compliance officers at any company listed and head-quartered in Canada. Either individual or team nominations will be accepted.
In the case of each category, materials submitted in support of the nominations process should relate to activities that took place between February 2, 2013 and January 31, 2014 in order for the nomination to be considered by the judges.
The judging committee is solely responsible for selecting winners. CSCS staff and board members will not be directly or indirectly involved in nominating companies, selecting the shortlist, or choosing winners except for the Joyce Borden-Reed Award. The judges’ decision is final and no negotiation will be entered into.
- Nominate yourself, your team, or your peer(s). Start with an executive summary.
For all categories the nominee must submit an executive summary outlining achievements and addressing each specific criteria as outlined in the nomination brief. The summary must include a description not only on the specific criteria but must explain why the company/individual/program is unique and what makes it “the best.” This should include a narrative of not only what was done but “How” and “Why”. The judging panel requires a clear and consistent explanation of what differentiates the nominee from its peers. Executive summary is limited to 750 words.
- Upload supporting materials.
If including supporting materials please direct judges to specific sections/pages that best support your submission. Be as accurate, specific and brief as possible.
- Provide nominee consent. Complete, sign, and submit the entry form.
You may nominate yourself or an organization other than your own. In either case, the executive summary needs to be submitted as described above. The nominee(s) will need to complete and sign the standard entry form indicating their consent to be considered in the judging process and submit the appropriate supporting materials. If a nomination is submitted for another organization or individual(s) and the nominating party wishes to remain anonymous, please make a note of this on the summary form and CSCS will follow up with the nominee(s) directly for their consent and materials. One entry form must be completed for each category entered.
Nominations will be accepted for individual or organizations. Nominations of an individual or organization may be made in multiple categories, but each entry must be submitted separately and be accompanied by an executive summary, supporting materials, and entry form.
Nominees submitting materials to multiple categories should consider the following list as a basic reference.
- Best sustainability, ethics and environmental governance programs
CSR reports, environmental and social engagement policies, examples of community development and advancement, corporate ethics policies and training programs, Anti-fraud and corruption policies
- Best use of technology in governance, risk and compliance
Board portals, online staff training procedures, electronic proxy voting procedures, investor relations websites and online surveys, virtual annual meetings, compliance monitoring and enforcement policies
- Best approach to board and committee support
Director training and orientation procedures, management of board minutes and materials, CEO evaluation policy, formal succession planning policies.
- Best stakeholder engagement by a governance team
IR policies and procedures, investor roadshows, annual report and proxy statements, sustainability report
- Best practices to enhance boardroom diversity
Diversity policy, measurable objectives and targets, director competency and skills matrix, tenure limits, consideration and representation of diversity on the board and in executive officer positions, and board and committee oversight over diversity.
- Best practices in strategic planning, oversight and value creation by the board
Role of the board in value creation and strategic planning, statements of corporate performance among peers and industry, examples of board oversight of goal setting for CEO and management accountability, annual reports and proxy statements (with specific focus on strategic planning, execution, innovation opportunities and associated risks), and the alignment of strategic plan, business model, value drivers, executive compensation, and risk management.
- Best overall corporate governance
Annual reports, compliance program and procedures, ethics policies, FCPA and anti-fraud reports, IR website, proxy statements, executive and CEO compensation strategy, responses to governance challenges, complaints and investigations
- Joyce Borden-Reed CSCS distinguished contribution award
This award can be awarded to an individual only. The nomination should be accompanied by a summary of 750 words or less outlining the achievements to be taken into consideration, such as service and volunteer support provided to CSCS in the recent past as well as contribution to governance in Canada
- Peter Dey Lifetime achievement award
This award can be awarded to an individual only. The nomination should be accompanied by a summary of 750 words or less of the nominee’s achievements in governance in Canada in the recent past.
The identities of individuals and organizations entered in the nominations for the EG Awards will be kept confidential. No public disclosure of nominations or nominees will be made with the exception of those companies that are selected for the shortlist in each category and of those companies that are selected as the winners.
Any nomination submitted and its supporting material will be kept confidential by CSCS and its judging panel.
Nomination materials (electronic or hard copy) submitted will be destroyed after the Awards have been presented, unless the nominee(s) request the return of materials at the time of entry via the entry form.